Fixed penalty notice privacy notice for environmental offences

The categories of this information that we collect, process, hold and share include:

  • personal information (such as name, address, date of birth)
  • characteristics (such as gender) 
  • video footage, photograhs, and audio recordings

Why we collect and use this information

The personal information we collect will relate to:

  • Complainants
  • Customers
  • Enquirers
  • Licence and permit holders
  • Offenders and suspected offenders
  • Traders and others subject to Inspection

We use this information to:

  • Issue fixed penalty notices and other legal notices for the enforcement of environmental contraventions
  • enable us to carry out our regulatory duties

The lawful basis on which we use this information

We collect and use this information under:

Our Public task: The processing is necessary to perform a task in the public interest or for our official functions, and the task or function has a clear basis in law.

Relevant legislation includes the following:

  • Environmental Protection Act 1990
  • Anti-Social Behaviour Act 2003
  • The Anti- Social Behaviour, Crime & Policing Act 2014
  • Unauthorised Deposit of Waste (fixed penalties) regulations 2016
  • Litter from Vehicles Outside London ( Keepers: Civil Penalties) Regulations 2018

Storing this information

We hold personal data for a specified period:

Date description Retention period
Details of complaints received and subsequent investigations Destroy 6 years from closure
Details of notices (including fixed penalty notices) issued & their status Destroy 6 years from closure
Body Camera footage

FPN paid – destroy after 60 days from issue

FPN prosecution – 6 months after conviction unless an appeal lodged.
Details of prosecutions including witness statements  etc

Destroy 6 years from closure

Details of service requests received and subsequent investigations relating to environmental offences

Destroy 6 years from closure

Who we share this information with

We do not share your personal data unless the law and our policies allow us to do so e.g. to prevent fraud

The data you provide may be disclosed to other enforcement agencies for enforcing environmental contraventions or to agents of the Council during the course of debt collection. It may also be disclosed to other departments within the Council or external parties for related enforcement purposes or as required by law.

Requesting access to your personal data

Under data protection legislation, you have the right to request access to information that we hold. To make a request for your personal information please contact

Data Protection Officer

0345 140 0845

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • prevent processing for the purpose of direct marketing
  • object to decisions being taken by automated means
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • lodge a complaint with the supervisory authority (the Information Commissioner’s Office)

If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at

Further information

If you would like further information about this privacy notice, please contact:

Data Protection Officer

0345 140 0845

Last Updated on Monday, April 17, 2023

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